Housing Law Agency - Questions on housing and land law

Where to get or obtain a house register for a private house

In this section of the article you will find answers to questions about where to get a house register for a private house and how to register a house register for a private house.
We will tell you below how to register in a private house at your place of residence in a private house. Here you can watch a video about registration at the place of residence through the public service portal: In accordance with clause 85 of the Administrative Regulations for the provision by the Federal Migration Service of public services for registration of citizens of the Russian Federation..., approved by Order of the Federal Migration Service of Russia dated September 11, 2012 No. 288 (hereinafter referred to as the Regulations), The answer to the question of where to register a house register for a private house was as follows. Until 04/05/2016, a house register for a private house could be obtained from the Federal Migration Service of Russia by submitting an appropriate application, and from the specified date until 04/16/2018 from departments of the Ministry of Internal Affairs. Directly or by contacting through the multifunctional center (hereinafter referred to as the MFC). However, Regulation No. 288 was repealed.

Important! On April 17, 2018, the Administrative Regulations of the Ministry of Internal Affairs of the Russian Federation came into force for the provision of public services for the registration of citizens..., approved. by order of the Ministry of Internal Affairs of the Russian Federation dated December 31, 2017 No. 984 (hereinafter referred to as Regulation No. 984), which does not provide for the registration of house books. Instead, data on citizen registration is recorded in the Mir system database (clause 115.6 of Regulation No. 984)

For more information about the abolition of house books, read the material from ConsultantPlus. If you do not yet have access to the ConsultantPlus system, you can obtain it free of charge for 2 days.

Why do you need a house book and how to fill it out?

Replacement of passport.
Registration of citizenship . The book confirms the periods of official residence of a foreigner in the country, which gives him the right to count on Russian citizenship. Read more about registration in Russia of a foreign citizen in this article
Obtaining a residence permit . The book serves as documentary evidence that a person has lived in the country for at least a year and has the right to obtain a residence permit (clause 28 of the Administrative Regulations).
Submitting documents for permanent registration in housing.
Temporary registration.
Deregistration.

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List of documents for creating a house register

We continue the conversation about how it was possible to obtain a house register for a private house. The application for a house register for a private house was accompanied by:

a blank form that can be purchased at an office supply store;
a document confirming the applicant’s ownership of the residential building (extract from the Unified State Register of Real Estate or a certificate of ownership);
document of title (privatization agreement, purchase and sale agreement, court decision, certificate of inheritance, etc.);
consent of co-owners, if any, certified by a notary.

A sample application can be downloaded from the following link: Sample application for registration of a house register for a private house.

In addition, it was required to present an identification document of the applicant.

In accordance with paragraph 85 of the Regulations, house/apartment books were issued for isolated residential premises, which could be:

private residential building;
part of such a household;
apartment;
part of it;
room.

When issued, the apartment book was numbered, laced and sealed with the seal of the Ministry of Internal Affairs unit. An entry was made in the registration journal that a house register had been issued for a private house. The latter is kept in the territorial division of the Ministry of Internal Affairs, where the house register for a private house was received. The original house register is kept by the owner of the property.

Thus, the answer to the question of how to open a house register in a private house is quite simple: you had to collect the above set of documents and contact the appropriate department of the Ministry of Internal Affairs or the MFC.

Why do you need residence registration cards, Form 16 and Form 9?

Form No. 16 (registration card A) was approved by Resolution of the Ministry of Internal Affairs of the Russian Federation of November 15, 2010 N 364 and is issued for each new tenant who registers in an apartment served by this housing institution, regardless of its type of ownership and subordination. This is a double-sided form measuring 210 x 150 mm.

Good day, Osip Filippov! To restore it, you need to submit an application to your passport officer at the housing department, or housing cooperative, where it was previously issued and issued to you. In an application of any type, it is necessary to indicate the reason; as a rule, it can be the loss of a passport, or registration of citizenship of another country.

26 Jan 2020 etolaw 339

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How to make a book: a sample of filling out a house book for a private house

The house register form (Form 11) was approved by Appendix 8 to Regulation No. 288.

On the title page of the house register for a private house, the address of the household to which the book was issued was written (house number, apartment number, street name and locality).

The first section of the document contained information about the owners of the property:

Full name of the owner or each of the owners;
information about the document that confirms the right to a residential building (this could be an extract from the Unified State Register of Real Estate, a certificate of ownership);
the size of the share of each owner in the right to home ownership.

The second section included data on individuals registered in a private house:

Full name and place of birth;
date of birth;
for those liable for military service - a mark on military registration;
passport data of persons over 14 years of age, birth certificate data of children under 14 years of age;
a note on registration or deregistration.

A sample of filling out a house register for a private house can be viewed at the link: House register for a private house - sample.

House (apartment) book (Appendix No. 8, form No. 11)

House (apartment) books are kept for each household (apartment) by officials responsible for registering citizens at their place of residence. When registering citizens in residential premises of a private housing stock, owned by individuals or legal entities, in the absence of an agreement between the owner (owners) of the residential premises and the organization managing the housing stock to conduct this work, registration, entry of information and storage of house (apartment) books carried out by the owners of houses (apartments) independently.

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When registering citizens in residential premises of a private housing stock, owned by individuals or legal entities, in the absence of an agreement between the owner (owners) of the residential premises and the organization managing the housing stock to carry out this work, registration and storage by the owners of houses (apartments) of Brownies ( apartment) books in form No. 11 (Appendix No. 8 to the Regulations).

How to restore a house register for a private house

If damaged or lost, the house register for a private house could be restored. In accordance with paragraph. 3 clause 85 of Regulation No. 288, the restoration of the book, as well as its receipt for the first time, was carried out at the request of the owner of the household. The application was also accompanied by a document confirming the ownership of the house. In addition, it was necessary to present the applicant's passport. The fact of re-issuance of a book is also subject to recording in a special journal, which is stored in a department of the Ministry of Internal Affairs.

To restore data about persons registered in the household, it was necessary to provide identification documents of these individuals. The documents in which the registration mark is placed are:

passport of a citizen of the Russian Federation - from 14 years of age;
birth certificate of a child with a certificate of registration at the place of residence - up to 14 years of age.

It is on the basis of such data that the house register should be refilled.

If the book was damaged, but the information entered in it was readable, the data from the damaged one was transferred to the new house book.

Due to the cancellation of the issuance of house books from April 2020, they are no longer being restored.

Registration of a house register for a private house

passport of a citizen of the Russian Federation;
copies of passports of all persons registered in the household;
copies of passports of all homeowners;
a certificate from the address bureau about persons living at this address;
documents confirming ownership of the property;
cadastral passport;
a certificate from the Bureau of Technical Inventory (BTI) about all living citizens;
a free sample application requesting the restoration of the house register, indicating the reasons for its loss, addressed to the head of the organization;
a receipt for payment of the state duty, which is 300 rubles;
house register form in accordance with the above form.

If you do not want to apply in person, this public service can be obtained through the “State Services” portal, filling out the appropriate electronic forms, and appearing at the Ministry of Internal Affairs department at the appointed time. Simultaneously with the change in information about the owners or registered citizens of the household, the corresponding marks are also made in the house register.

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Extract from the house register of a private house

A house register is a document that contains information about all persons who have ever been registered in a given household, therefore there are 2 types of extracts from it:

regular, containing information about registered persons at the time of drawing up the extract;
expanded, which reflects information about all individuals - both those registered in the house at the time of drawing up the extract, and those already deregistered.

In any case, the statement will contain the following columns:

Full name and place of birth of the individual;
date of his birth;
for those liable for military service - a mark on military registration;
passport data for persons over 14 years of age, birth certificate data for children under 14 years of age;
a note on the registration of an individual or his deregistration (when preparing an extended extract).

In accordance with Art. 77 of the “Fundamentals of Legislation on Notaries”, approved by the Supreme Court of the Russian Federation dated February 11, 1993 No. 4462-I, a notary has the right to certify an extract from a document issued by a government agency. Read about the new regulations for performing notarial acts in the article Regulations for performing notarial acts by notaries.

A sample extract from the house register of a private house can be viewed at the link: Sample extract from the house register.

Since new house registers are no longer issued, the function of extracts from them should be taken over by other documents, but it is not yet clear which ones. Perhaps we are talking about copies of passports and certificates of registration of residents.

Sample of filling out a house register for a private house, form 11

Since 2014, a new edition of Form 11 has been introduced, approved by the corresponding appendix to administrative regulation No. 8 (FMS Order No. 288 of 2012, September 11). To receive a house register registered with the Federal Migration Service, you must first fill in the empty fields. The contents of the document are divided into 3 main parts:

Registration of a house book

privatization of residential space or other options for acquiring real estate property;
loss of the previous house register;
running out of space for entries in the previous book (impossibility of keeping it further);
in order to confirm where the citizen is registered;
registration of a new tenant;
if required by the authorities.

In order to receive a house book when it is replaced due to damage, i.e. due to its unsuitability for further use (due to wear, damage or other reasons), it is necessary to present a house book that has also become unsuitable for further use, which will be canceled by officials of the Federal Migration Service of Russia and returned to the person who provided it for permanent storage.

The title is written “House (apartment) book”, and then the text contains the following content: for registration of citizens living in house No. (house number is indicated) in apartment No. (apartment number is indicated) on the street (street name is indicated) of the city (the name of the inhabited area is indicated) point).

How to get a house book

This action will require preliminary registration on the site and obtaining an official password, login and electronic signature. Then on the FMS page you will need to find the required tab and fill out the form that opens.

The house register is filled out within three working days; this government service is provided to citizens free of charge. They may only ask you to pay office expenses for printing the form. The form of such a book can be downloaded from electronic reference books or purchased at stationery stores.

To restore the house register, you need to contact the state public service authority, for example, the Multifunctional Service Center (hereinafter referred to as the MFC). In addition, there are similar establishments in every major city, and you can also contact the local Bureau of Technical Inventory. You can also contact the MK department of the Ministry of Internal Affairs at your residential address regarding this issue.

Receipt and execution of the document

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Having studied this order of the Federal Migration Service of Russia, we can come to the conclusion that this administrative regulation in Appendix No. 8 established Form No. 11, which regulates the contents of the book. Next, let's look at its contents in detail.

Restoring the house register

There are still cases where in Soviet times a house register was not created. You can obtain a certificate of family composition on the basis of an apartment-by-apartment registration card stored in the passport office to which the house or apartment belongs. But when selling a property, according to the current rules, you will still have to create a house register.

The house register serves as a document that records the registration of each person at a particular address. To obtain a certificate about family composition (that is, about everyone who is registered at a specific address), you must provide a house register from which an extract will be compiled.

Where is the house register kept?

A house register is a document associated with a specific premises. Therefore, when a house or apartment is sold, the house register is transferred to the new owner . Old residents are deregistered at the old address and replaced at the new address. And changes are made to the house register - about the change of owner and registered citizens.

In addition, this document will also be useful for those residents who do not have an agreement with the organization that manages this housing stock, that is, to keep records of citizens registered in a particular home.

Why do you need a house book for a private house?

As we have already indicated earlier, the main purpose of the house register is to store data about persons who are registered in a private house at their place of residence. Therefore, the book will be needed:

when selling a private house (it is the house register that will prove that no one is registered in it or that all registered persons are included in the real estate purchase and sale agreement);
registration of individuals at the address of the household or their deregistration;
resolving housing disputes;
loss of a passport to confirm the registration of an individual in a household;
proving the fact of residence of an individual in Russia as of 02/06/1992 to confirm the presence of Russian citizenship;
assignment of benefits (the book will confirm the number of individuals registered in the household, as well as the registration of a person in the privileged category in the house).

The house register is an important document for a private house and follows the house itself, i.e. when the owner changes, it is transferred to the new owners.

House book for a private house: what is it for and how is it prepared?

Last name, first name and patronymic without abbreviations.

Place of Birth.

Information about existing children who have not yet reached the age of 14 years.
Date of Birth.
Information regarding relation to military service and registration accordingly. This paragraph is relevant only for registered persons under 28 years of age; in all other situations, a dash is inserted instead of indicating information.
Full passport data , including information about who and when the document was issued. In some cases, instead of passport data, it is allowed to enter information about other documents that also confirm the person’s identity.
Detailed information related to the date and other nuances of registration in a private house, as well as deregistration at this place of residence.

Filling out the house register is carried out continuously until the moment when its use becomes impossible due to damage, loss or other factors.
The second section contains information only about those people who are registered in this private house at the time of the entry.
When updating the data contained in the document , there is no need to re-indicate information about deregistration if there is a mark on the previous registration.
If it is necessary to enter all the data into the house register in connection with replacing a document due to the loss of the previous one , then the information is taken from the person’s identity document and confirming his registration in a private house. For this purpose, a passport of a citizen of the Russian Federation can be used containing the appropriate mark, as well as birth and registration certificates, if we are talking about persons under 14 years of age. If in this way it is not possible to confirm the fact of registration, then the necessary certificate can be obtained by contacting the address and reference service. There is such a unit in every branch of the Federal Migration Service.
If the house book has fallen into disrepair and the information in it is recognized and read with great difficulty, then the existing information is copied.
When filling out the house register for the first time, the second section does not require information about registered persons; this will be done during subsequent registration at the place of residence.

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Rules for registering individuals in private houses at the place of residence

In accordance with clause 16 of the Rules for registration and deregistration, approved. By Decree of the Government of the Russian Federation dated July 17, 1995 No. 713 (hereinafter referred to as Rule 713), an individual has 7 days to submit an application for registration at a new address. Along with the application, the following is also submitted (clause 49 of the current regulations):

personal identification document;

a document on the basis of which the applicant moves into residential premises, the rights to which are not registered with Rosreestr;
act of the guardianship and trusteeship authority (if any);
written consent of all co-owners or adult users of the residential premises.

In accordance with clause 24 of the current regulations, documents for registration of an individual can be submitted through a single portal of public services. An individual may be refused to accept documents for registration if the application form is violated or if there are insufficient documents (clause 58 of the current regulations).

The right of a citizen of the Russian Federation to choose a place of residence in accordance with Art. 8 of the Law “On the Right of Citizens of the Russian Federation to Freedom of Movement...” dated June 25, 1993 No. 5242-I may be limited:

in the border zone;
closed military camps and territorial entities;
disaster zones and places where a state of emergency or martial law has been declared, etc.

After checking the correctness of the documents, the registration authority makes a decision to register the individual and puts the corresponding stamp in the individual’s passport and house register (clause 26.1 of the current regulations). You can read about the rules for registering foreigners in the article Registration of a foreign citizen at the place of residence.

House (apartment) book, Form 11

The name of the magazine is completely transferred by embossing to the cover; gold foil is mainly used (but silver, blue, and red are also available). You can emboss: organization name, logo, any combination of letters, numbers and pictures.

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80 gr./sq.m

- bleached paper. Used for printing books, magazines, etc. Used in household printers. The strength of this paper is significantly higher than the previous two types of paper. It is recommended to order magazines from this paper for production (dust, dirt), catering units (wet hands), etc.

Procedure for registering children in private homes

Registration of children under 14 years of age is carried out by their legal representatives with whom they live together. Along with the application for registration, the following are also submitted (clause 50 of Regulation No. 984):

passport of the legal representative;
child's birth certificate;
act of the guardianship and trusteeship authority (if necessary).

If the legal representatives of the child are not the parents, documents certifying their status (certificate of a guardian, etc.) are also submitted.

The presence of registration is confirmed by the corresponding certificate, form No. 8 of which is approved in Appendix 2 to the current regulations. When issuing a passport upon reaching 14 years of age, a registration stamp is affixed to the passport. Newborn children must be registered within 7 days from the date of registration of the birth certificate. In accordance with clause 16 of the Law “On Acts of Civil Status” dated November 15, 1997 No. 143-FZ, the period for applying for the birth of a child is 1 month.

Registration of children at the place of residence of their parents is carried out regardless of the consent of the owner of the home (clause 28 of Rules 713).

Rules for deregistration of individuals

Deregistration of an individual is carried out on the basis of:

Applications from the owner of a private residential building to cancel the registration of an individual to whose registration he did not give consent (clause 53.2 of the current regulations).
A court decision or death certificate of an individual. We will tell you more about cases of deregistration of an individual without his direct participation in the next section of the article.
Applications from an individual regarding deregistration. It must indicate the address where the individual is moving (clause 54.1 of the current regulations).
Applications of an individual for his registration at a new address.

Within 3 days from the date of submission of one of the above documents, the individual is deregistered by affixing the appropriate stamp in the individual’s passport (clause 33 of rules 713, clause 118.3 of Regulation No. 984).

When registering an individual at a new place of residence, he is deregistered at his previous place of residence from the moment of registration at the new place.

Cases when an individual is deregistered without his participation

Clause 31 of Rule 317 specifies cases when an individual is deregistered without his direct participation:

Recognition of an individual as a missing court decision that has entered into legal force.
Death of an individual or declaration of death. In this case, the date of deregistration is the date of death of the individual, determined on the basis of the death certificate.
Eviction from a private home based on a court decision that has entered into force.
Detection of unreliability of information or documents that became the basis for registration of an individual. The basis in this case is also a court decision that has entered into legal force.
Detection of fictitious registration in a private house. The basis is the decision of the registration authority.