Certificate of registration (non-residence): where and how to get it?

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Document design features

When drawing up an act, it is necessary to comply with the norms of the current legislation, only in this case the document will be accepted for consideration.

When drawing up an act of residence at a different address, a specially created commission must be present.

Please note! The commission includes:

district police officer;
neighbours;
representative of the management company;
interested people.

It is not prohibited for private individuals to draw up an act: neighbors, the owner of a residential premises, or a landlord.

There is no strict form of the document established by law. This means that the drafters are free to design the document, but they must adhere to a business style and logical sequence of presentation.

Cohabitation Act

A specially created commission records the place of residence of the person being inspected.

The act contains the following information:

date, address;
Full name and personal data of the person being verified;
evidence confirming the constant presence of a person in the inspected residential premises;
current place of residence (if relevant information is available);
Full name and personal data of persons included in the commission;
date, signatures of participants.

Attention! Our qualified lawyers will assist you free of charge and around the clock on any issues. Find out more here.

The neighbors draw up an act containing the following information:

Full name and personal information of neighbors;
information about the person being checked;
date, signatures.

The drawn up act is signed by the district police officer or a representative of the management company.

There is no special form provided for the act; free presentation of the text is allowed.

ATTENTION! View the completed sample deed of cohabitation:

What does a sample act of non-residence at the place of registration look like?

Paperwork is completed by two categories of citizens: owners of residential premises or neighbors. The latter persons have the right to complain about noisy tenants. It is better to entrust the management of the procedure from the beginning to the eviction to specialists. This service is paid, so most people prefer to write the paper themselves.

Example of document formatting:

Act

about non-residence at the place of registration

Commission consisting of:

Popov Artem Filippovich, living at the address: Volgograd, st. Yubileinaya, building 50, apt. 7, passport No. 102030 series 44 55.
Mamontova Ella Sergeevna, permanent residence address: Volgograd, st. Yubileinaya, building 50, apt. 8, passport No. 405060 series 66 77.
Kotov Yuri Maksimovich, living at the address: Volgograd, st. Yubileinaya, building 50, apt. 9, passport No. 708090 series 88 99.

persons actually living on Yubileinaya Street in the city of Volgograd in house number 50 drew up an act as follows:

Based on the norms of civil and housing law of the Russian Federation, we inspected apartment No. 10 of our building. The request came from the owner of the residential space, Nikolaev Igor Matveevich.

During the check it was found:

The apartment is located on the third floor of a ten-story panel building at the address: st. Yubileinaya, 50, Volgograd.
In addition to the applicant, Margarita Aleksandrovna Nikolaeva is registered there. The citizen has not lived at the address for more than a year. We did not find the woman’s personal belongings. There were no other signs indicating her presence.

This act was drawn up on July 11, 2020 at 13:15 at the address: Volgograd, st. Yubileinaya, building 50, apt. 10

Signature ____________ A.F. Popov

Signature ____________ E.S. Mamontova

Signature ____________ Yu.M. Kotov

I confirm the correctness of the document and its validity:

Date Signature, stamp of a notary or representative of the Housing Office

A sample act of non-residence at the place of registration drawn up by neighbors will have the same form. The text of the act needs to be modified. Instead of the owner, the initiator indicates the full name of the interested neighbor. The inspection results must contain the phrase: “The owner does not live at the address. He rents out real estate to unregistered citizens who are violating the order.”

Rules for drawing up a document

The apartment owner and neighbors have the right to initiate the drafting procedure. It is compiled by employees of the management company.

The following requirements for the procedure are presented:

Only a written form of the act is acceptable;
the act itself is drawn up manually;
the presence of the commission is mandatory;
the presence of the apartment owner is required during its inspection;
the text includes testimony from persons who participated in the inspection;
an application is drawn up, which includes documents that are relevant to the case;
if a person refuses to sign the act, this is noted in the text.

Signatures are provided by witnesses, as well as a representative of the housing and communal services.

Where can I complain about my neighbors illegally renting out an apartment?

Is it possible to install a camera in the entrance without the consent of the neighbors? Read here.

How to deal with noisy neighbors, read the link:

If the management company employees are not going to certify the document and are deliberately delaying time, contact your neighbors so that they can witness the inspection procedure. A notary also has the right to certify the deed.

ATTENTION! Look at the completed sample act of actual residence of citizens:

Watch the video. Registration at place of residence:

Advantages of this act

The purpose of drawing up the act is to establish the legal order of residence. The document helps speed up the re-registration procedure.

The act has the following advantages:

the person who was discharged loses the rights to the corresponding share of the property;
helps evict neighbors in case of illegal rental of residential premises;
promotes the deregistration of a person living at a different address, but refuses to be deregistered voluntarily;
contributes to reimbursement from the state of expenses for payment of utility bills.

A deed and a statement of non-residence - what is the difference?

If a citizen himself confirms the fact of non-residence at the registration address, drawing up an act is not required. In such a situation, a statement of non-residence in residential real estate is written.

IMPORTANT! To receive a recalculation for utility bills or for other purposes, the period of non-residence must be at least 5 months.

The procedure for drawing up and obtaining a certificate and certificate at the place of residence (Form No. 8 and Form No. 9) can be obtained on our website.

To which bodies can it be submitted?

An act of non-residence is a document that allows you to initiate actions with the aim of financially punishing a citizen or canceling registration at a specified address.

The main purpose of drawing up an act is to appeal to the court. This document is proof that the citizen does not reside at the registration address. Without him, the trial will be extremely difficult to win. It is important to pay attention to the procedure for drawing up the act. For this purpose, the judicial authorities have developed a number of requirements for the content of data in the document.

Penalties may be applied to a citizen who does not reside at the place of registration. Sanctions can be lifted only if the citizen lives on the territory of the same subject.

This is important to know: The procedure for registering and submitting a complaint against the Criminal Code to the prosecutor’s office

Form of certificate of non-residence

The act form is drawn up in free form, since there is no approved form.

Required fields:

Document's name;
Date and address of compilation;
Passport details of commission members;
The date after which the subject is absent (at least a month and a year);
Information about the subject’s new place of residence.

Link to download the non-residence certificate form.

Act from neighbors

Indicate the following information in the act:

Title of the document;
Full name and contact information about neighbors;
information about the person’s residence in the inspected residential premises;
date, signatures of neighbors.

The act can be certified by a housing department employee or a local police officer.

ATTENTION! Look at the completed sample act of residence or non-residence from neighbors:

Actual place of residence

The actual location is understood as the residential premises in which the citizen actually lives, although he is registered in another place.

A certificate containing information about your actual place of residence may be needed to calculate utility bills and resolve certain situations with migration authorities.

Stages of obtaining a registration document

There are several situations when a registration certificate may be required. The most common among them are presented below:

Apparatus employed. Modern employers, for the safety of the company and the search for decent personnel for their jobs, require a potential employee to provide a document about their registered address.
Receiving benefits and allowances. A document confirming the presence of permanent registration occupies a mandatory place in the list of documents for receiving any financial assistance from the state. For the most part, registration will allow you to receive benefits in various cases.
Applying for any type of loan, including mortgage. Most banks include in the list of documents for granting a loan a registration certificate, which can only be obtained at the place of registration.
Social guarantees of the state. A certificate containing registration information is required to obtain the right to enroll in a kindergarten or school.

Obtaining this document is a simple procedure; the most important thing is to collect the required package of documents and contact the official organization - the housing office department, the passport office or the MFC.

Documents from these institutions can be obtained for both permanent and temporary registration. The choice of institution to which to apply for this certificate depends directly on which service is engaged in servicing the house.

For example, if the house is a cooperative one, then you can get a certificate of current registration at the local passport office. Local housing office employees will be able to assist in issuing this document only to citizens who have registered in a house under the management of this housing office department. MFC employees can help you obtain any type of document, regardless of the type of house.

To obtain a certificate, you will need to have a passport or other identification document with you. Moreover, any citizens over the age of 14 can do this on their own.

Only parents have the right to receive a certificate of this kind for a child; the required documents for such a case will be the parent’s passport, as well as the child’s birth certificate.

A sample registration document for a person has a standard unified form 9. Based on the contents of the certificate, regardless of whether it was received at the passport office or at the housing office department, you can find out the following information:

who is the owner of the living space;
the total size of the living space, including separately the total areas of residential and non-residential premises;
the number of persons registered in a given living space and their data;
date of registration (discharge) at this address of each person registered (discharged) there;
information about the person who made the request for the Form 9 certificate.

In addition to the above data, the sample may contain data on the relationship between persons registered at a given address.

In addition, such a document often includes information about what part of the living space is privatized.